Alternatively, you can add multiple devices at once:
- Sign in to your Google Admin console (at admin.google.com)
- Go to Devices > Chrome
- Click Add > Add multiple devices
- Enter a list of device names or serial numbers. Separate each entry with a comma or a new line.
- Click Add.
Once you’ve enrolled your devices, you can manage them using the Google Admin console.
You can:
- View device details, such as make, model, and serial number
- Assign devices to users or groups
- Set device policies, such as allowed apps and security settings
- Remotely wipe devices if they’re lost or stolen
Understanding Role Assignment in the New Admin Console
In the new Google Admin console, role assignment is central to managing user access and permissions. Roles define the specific actions that users can perform within your organization’s Google Workspace environment.
The Admin console provides a hierarchical structure of roles, each with its own predefined set of permissions. When you assign a role to a user, they inherit all the permissions associated with that role. You can also create custom roles to tailor permissions to specific needs.
Types of Roles
| Role Type | Description |
|---|---|
| Basic Roles | Predefined roles with a fixed set of permissions, such as Administrator, User Manager, and Help Desk Specialist. |
| Custom Roles | Roles that you create and define to meet your organization’s specific permission requirements. |
| Delegated Roles | Roles that allow users to manage specific aspects of the Admin console, such as user management or security settings. |
Granting Permissions with Role Assignment
1. Understanding Role-Based Access Control (RBAC)
Google Workspace uses RBAC to manage permissions and access to resources. Roles define the level of access granted to users and groups, and are assigned to specific individuals or groups.
2. Identifying the Appropriate Roles
To grant access to user accounts, select roles that align with the specific tasks and responsibilities required. Google Workspace offers a wide range of pre-defined roles, such as Editor, Viewer, and Manager.
3. Assigning Roles to Users and Groups
Once the appropriate roles are identified, assign them to users and groups within the Admin console. This ensures that individuals have the necessary permissions to perform their assigned tasks.
4. Managing Roles and Permissions
Regularly review and update user roles to ensure that they remain aligned with changing responsibilities and organizational needs. The Admin console provides tools for managing roles, including adding, removing, and editing.
5. Using Delegation to Grant Permissions
Delegation allows administrators to grant permissions to other users or groups without having to manage individual roles. This simplifies administration and can improve efficiency.
6. Customizing Roles for Enhanced Control
Google Workspace allows administrators to create custom roles to meet specific organizational requirements. Custom roles provide granular control over permissions and can be tailored to the unique needs of the organization.
| Custom Role | Description |
|---|---|
| Project Manager | Manages Google Cloud projects, including resource creation and deletion |
| Application Administrator | Administers specific applications, such as G Suite or Salesforce |
| Help Desk Agent | Provides support and troubleshooting for end-users |
Troubleshooting Role Assignment Issues
If you are unable to assign roles to users in the new Admin console, there are a few possible explanations and solutions:
1. User does not have the appropriate permissions
To assign roles to users, you must have the “User Management” permission. This permission is typically assigned to administrators.
2. User is not a member of the organization
Users can only be assigned roles if they are members of the organization. To add a user to the organization, click the “Users” tab in the Admin console and then click “Add user.”
3. Role is not available in the new Admin console
Some roles are not yet available in the new Admin console. For a list of available roles, see the “Roles” page in the Help Center.
4. User does not have a valid email address
Users must have a valid email address to be assigned roles.
5. Role assignment is taking too long
Role assignments can sometimes take several minutes to process. Please wait a few minutes before trying again.
6. The user is not a member of the specific organizational unit
If you are assigning a role that is scoped to a specific organizational unit, the user must be a member of that organizational unit.
7. There is a problem with the user’s account
If you have tried all of the above solutions and are still unable to assign roles to a user, there may be a problem with the user’s account. Contact your Google administrator for assistance.
| Error message | Possible cause | Solution |
|---|---|---|
| “User not found” | The user does not exist in the organization. | Add the user to the organization. |
| “User is not a member of the organization” | The user is not a member of the organization. | Add the user to the organization. |
| “Role is not available in the new Admin console” | Some roles are not yet available in the new Admin console. | Use an alternative role that is available. |
| “User does not have a valid email address” | The user does not have a valid email address. | Update the user’s email address. |
| “Role assignment is taking too long” | Role assignments can sometimes take several minutes to process. | Wait a few minutes before trying again. |
Limitations and Considerations for Role Assignment
When assigning roles to users and groups within the Admin console, certain limitations and considerations should be taken into account to ensure proper and secure administration.
Delegated Authority
Roles can only be assigned to users or groups within the same organization as the administrator. Roles cannot be assigned to users or groups from other organizations.
Hierarchical Role Inheritance
Roles are hierarchical in nature, meaning that roles higher in the hierarchy inherit the permissions of roles below them. For instance, a user assigned the “Super Admin” role will have all the permissions granted to the “Admin” role and below.
Granular Permissions
Roles provide granular permissions, allowing specific access to different features and settings within the Admin console. Assigning roles ensures that users have the necessary permissions to perform their tasks without granting excessive privileges that could pose security risks.
Security Implications
Assigning roles should be done judiciously, considering the potential security implications. Granting excessive permissions to users or groups can create vulnerabilities that could be exploited by malicious actors. Regular reviews of role assignments are recommended to ensure that permissions remain aligned with current needs.
User Group Assignments
Roles can be assigned to individual users or groups of users. Groups can help streamline role assignment by allowing administrators to assign roles to multiple users at once. However, it’s important to consider the implications of group membership changes and how they may affect role assignments.
Group Nesting
Groups can be nested within other groups, creating a hierarchical structure. When assigning roles to groups, the permissions of nested groups are inherited. This complexity should be considered when managing role assignments to ensure that users have the intended level of access.
Impersonation Rights
Certain roles, such as the “Super Admin” role, grant users the ability to impersonate other users. This powerful permission should be granted sparingly and only to trusted individuals who require it for troubleshooting purposes.
Separation of Duties
To enhance security, it is recommended to implement a separation of duties principle. This can involve assigning different roles to different users or groups, ensuring that no single user has excessive control over sensitive data or configurations.
Permission Levels
Roles can be assigned with different permission levels, including “View Only,” “Edit,” and “Owner.” The permission level determines the extent of access and control that the user or group has over the assigned resources.
| Permission Level | Description |
|---|---|
| View Only | Allows users to view but not edit or manage resources. |
| Edit | Allows users to edit or manage resources within the scope of their role. |
| Owner | Grants full ownership and control over the assigned resources. |
How To Add Chromes To The New Admin Console
Google recently separated its Admin Console and created separate consoles for G Suite and Chrome management, each with their own features and interface differences. Adding Chrome browsers to the new Admin Console requires completing different setup steps than the previous G Suite Admin Console process. To start the process, businesses will need to sign in to their Google Admin Console. Once signed in, click the gear icon in the top right corner of the screen and select “Manage Chrome” from the dropdown menu. This will open the Chrome Management control panel. Next, click the “Devices” tab on the left-hand side of the screen and then click the “Add new devices” button.
There are two ways to add Chrome browsers to the Admin Console: using a comma-separated value (CSV) file or manually entering the devices one at a time. To add devices using a CSV file, click the “Upload a CSV file” button and select the file from your computer. The file must be formatted correctly, with the device names in the first column and the device serial numbers in the second column. To add devices manually, click the “Add device” button and enter the device name and serial number in the fields provided. Once you have added all of the devices, click the “Save” button. The devices will now be added to the Admin Console and you can manage them from this interface.
People Also Ask
How do I add Chromebooks to the new Admin Console?
To add Chromebooks to the new Admin Console, you will need to sign in to the console and click the “Devices” tab. Then, click the “Add new devices” button and select “Chromebooks” from the list of options. You can then upload a CSV file with the Chromebook serial numbers or enter them manually.
How do I manage Chrome browsers from the new Admin Console?
To manage Chrome browsers from the new Admin Console, you will need to click the “Devices” tab and then select “Chrome browsers” from the list of options. This will open a list of all of the Chrome browsers that are managed by your organization. You can then click on a browser to view its details and manage its settings.
How do I reset a Chrome browser to factory settings from the new Admin Console?
To reset a Chrome browser to factory settings from the new Admin Console, you will need to click on the browser that you want to reset and then click the “Reset to factory settings” button. This will erase all of the data on the browser and restore it to its original settings.
