5 Easy Steps to Print Envelopes on HP Envy Inspire

Printing envelopes on your HP Envy Inspire printer is a simple and straightforward process. In just a few steps, you can have your envelopes ready to be mailed. Here’s a step-by-step guide on how to do it:

First, you’ll need to gather your materials. You’ll need your HP Envy Inspire printer, some envelopes, and a USB cable to connect the printer to your computer. Once you have your materials, you can begin the printing process. Start by opening the printer’s input tray and loading the envelopes. Make sure that the envelopes are facing the correct direction, with the flap facing up and the address facing down. Once the envelopes are loaded, close the input tray.

Next, you’ll need to open the printer’s software on your computer. From the software, you can select the “Print” option. In the “Print” menu, you’ll need to select the “Envelope” option. Once you’ve selected the “Envelope” option, you’ll need to specify the size of the envelope you’re printing. You can also specify the orientation of the envelope, such as portrait or landscape. Once you’ve specified the envelope size and orientation, you can click the “OK” button to start printing. Your printer will then print the envelopes. Once the envelopes are printed, you can remove them from the output tray. The envelopes are now ready to be mailed.

Selecting the Correct Envelope Size and Type

When printing envelopes on your HP Envy Inspire printer, selecting the correct size and type of envelope is crucial to ensure a successful and professional-quality print. Here’s a detailed guide to assist you in making the right choice:

Envelope Size

The HP Envy Inspire printer supports various envelope sizes, including standard sizes like #10 (4.125 x 9.5 inches) and A2 (4.33 x 5.83 inches) as well as other sizes like DL (4 x 8.75 inches) and Monarch (3.875 x 7.5 inches). When selecting an envelope size, refer to your specific printing needs and the designated trays on your printer that accommodate different sizes.

Envelope Type

The HP Envy Inspire printer is compatible with both plain and windowed envelopes. Depending on your preference, you can choose envelopes made from paper, plastic, or a combination of both. It’s important to choose envelopes that are specifically designed for inkjet printers to avoid smudging, smearing, or any other print quality issues.

Envelope Thickness

The thickness of envelopes is measured in pounds (lbs). The HP Envy Inspire printer can handle envelopes ranging from 20 lbs to 50 lbs. Heavier envelopes may require adjusting the print settings or manually feeding them through the printer to prevent jamming or damage.

Envelope Size	Tray Designation
#10	Tray 1
A2	Tray 1
DL	Tray 1
Monarch	Tray 1

Loading Envelopes into the Printer

To load envelopes into the HP Envy Inspire printer, follow these steps:

Step 1: Adjust the Paper Guide

Slide the paper guide on the input tray all the way to the left.

Step 2: Load the Envelopes

Open the rear access door.
Remove any existing paper.
Insert the envelopes into the rear feed tray, with the flap side facing down and to the left.
Adjust the envelope guide to lightly touch the edges of the envelopes.

Step 3: Close the Access Door

Close the rear access door.

Step 4: Select Envelope Settings

In the HP Smart App or printer control panel, go to the “Print” or “Printer Settings” menu.
Select “Envelope” as the paper type.
Choose the appropriate envelope size and orientation.

Step 5: Print

Start the printing process.

Configuring the Printer Settings

To ensure successful envelope printing, it’s crucial to configure the printer settings accurately. Follow these steps to adjust the necessary parameters:

1. Select the Correct Envelope Size and Type

Choose the envelope size and type that matches your needs from the options available in the printer settings. The precise sizes and types supported by your HP Envy Inspire printer may vary, so refer to the user manual for specific details.

2. Choose the Appropriate Paper Source

Specify the paper source where the envelopes are loaded. The printer may have a dedicated envelope feeder, or you may need to manually feed envelopes through the main paper tray. Select the correct paper source to avoid paper jams and ensure optimal print quality.

3. Adjust Print Orientation and Margins

Determine the desired orientation of your envelope design (landscape or portrait) and adjust the print orientation accordingly. Additionally, set the print margins to ensure the text and graphics fit within the envelope’s printable area. Here’s a detailed breakdown of margin settings:

Margin	Description
Top Margin	Distance between the top edge of the envelope and the beginning of the printed area
Bottom Margin	Distance between the bottom edge of the envelope and the end of the printed area
Left Margin	Distance between the left edge of the envelope and the beginning of the printed area
Right Margin	Distance between the right edge of the envelope and the end of the printed area

Printing a Single Envelope

To print a single envelope, follow these steps:

1. Prepare the Envelope

Insert the envelope into the designated envelope tray in your HP Envy Inspire printer. The envelope should be facing upward, with the flap on the left.

2. Open the Printer Software

Turn on the printer and connect it to your computer. Open the HP Smart software or the HP Printer Assistant software.

3. Select Print Settings

Click on the “Print” tab and select “Envelope” as the paper size. Choose the appropriate paper type, such as “Plain Paper Envelope” or “Envelope (Thick),” depending on your envelope’s specifications.

4. Adjust Envelope Printing Options

In the “Envelope Printing Options” section:

Select the “Envelope Feed Method” that corresponds to your printer model. Options may include “Manual” or “Auto.” If using “Manual,” insert the envelope manually when prompted by the printer.
Choose the “Envelope Printing Position” based on the flap location on your envelope. Options may include “Left,” “Right,” or “Center.” This setting determines where the print will be positioned on the envelope.
In the “Envelope Printing Address” section, enter the recipient’s address in the provided fields. Ensure that the address is correctly formatted and fits within the specified character limits.

Envelope Printing Position	Description
Left	Print the address close to the left edge of the envelope.
Right	Print the address close to the right edge of the envelope.
Center	Print the address in the center of the envelope.

5. Start Printing

Click on the “Print” button to print the envelope. The printer will feed the envelope automatically or prompt you to insert it manually, depending on the selected feed method.

Printing Multiple Envelopes

To print multiple envelopes in a single batch, follow these steps:

Place the envelopes in the paper tray, ensuring they are facing the correct direction according to the printer’s instructions.
Open the printer settings on your computer or mobile device.
Select the “Print Envelopes” option and specify the envelope size and feed method.
In the “Copies” section, enter the number of envelopes you want to print.
Click on the “Print” button to start the printing process.

Troubleshooting Common Envelope Printing Issues

Check Envelope Size and Orientation

Ensure that the envelope size and orientation match your printer’s specifications. Refer to the printer manual or online support guide for specific details.

Inspect Envelope Feed

Gently insert the envelope into the printer’s envelope feeder. Make sure it is flat, without creases or tears, and aligned according to the indicated guides.

Update Printer Drivers

Having outdated printer drivers can cause envelope printing problems. Visit the HP website and download the latest drivers for your Envy Inspire model.

Clean Printer Rollers

Dust or debris on the printer rollers can lead to envelope jams. Use a clean cloth dampened with isopropyl alcohol to gently wipe the rollers and remove any residue.

Restart Printer

Sometimes, a simple restart can resolve envelope printing issues. Turn off your printer, wait a few minutes, and then turn it back on to reset the print settings.

Paper Quality and Ink Levels

Use high-quality envelopes designed for inkjet printers. Check the ink levels and replace any empty cartridges to maintain optimal print quality.

Envelope Troubleshooting Chart

Issue	Possible Causes
Envelope is not centered	Incorrect envelope size or orientation, misaligned envelope feeder.
Envelope is smeared	Insufficient ink, low-quality envelope, dirty printer rollers.
Envelope is jammed	Creased or folded envelope, incorrectly inserted envelope, debris on printer rollers.
Envelope is printing blank	Empty ink cartridges, clogged printer nozzles, printing on the incorrect side of the envelope.
Envelope is not feeding properly	Paper tray not loaded correctly, paper guides not aligned, envelope too wet or dry.

Customizing Envelope Printing Options

**1. Choose Your Envelope Type**: Select the type of envelope you’re using (standard, window, legal, or custom size).

**2. Set the Printing Margins**: Adjust the margins to ensure your address or design fits within the printable area of the envelope.

**3. Select the Paper Type**: Choose “Envelope” as the paper type to optimize the print quality and ensure proper handling.

**4. Orientation and Layout**: Determine the orientation (portrait or landscape) and layout (text on the front or flap) that best suits your design.

**5. Enable Two-Sided Printing**: Specify if you want to print on both sides of the envelope for return addresses or other information.

**6. Print Quality**: Select the print quality (Draft, Normal, or Best) based on the desired sharpness and detail of the printed image or text.

**7. Advanced Envelope Printing Options**:

Option	Description	Use Case
Envelope Alignment	Adjust the alignment of the envelope within the printer’s paper tray to ensure accurate printing.	When printing envelopes of slightly different sizes or orientations.
Envelope Curl Control	Minimize or prevent envelope curling after printing by applying heat or pressure.	For high-quality envelopes or those containing delicate or valuable contents.
Envelope Peel Mode	Enable automatic peeling of the envelope flap after printing for easier sealing.	To facilitate mass mailings or when handling a large volume of envelopes.

Using Special Envelopes, Labels, and Stationery

The HP Envy Inspire printer can be used to print on a variety of special media, including envelopes, labels, and stationery. To print on these types of media, you will need to use the special paper tray that is located at the back of the printer.

Printing on Envelopes

To print on envelopes, follow these steps:

Load the envelopes into the special paper tray.
Select the “Envelope” paper size in the printer driver.
Print your document.

Printing on Labels

To print on labels, follow these steps:

Load the labels into the special paper tray.
Select the “Label” paper size in the printer driver.
Print your document.

Printing on Stationery

To print on stationery, follow these steps:

Load the stationery into the special paper tray.
Select the “Letter” or “Legal” paper size in the printer driver.
Print your document.

Special Media Settings

When printing on special media, you may need to adjust the printer settings. The following table shows the recommended settings for different types of media:

Media Type	Paper Size	Paper Type
Envelopes	Envelope	Envelope
Labels	Label	Label
Stationery	Letter or Legal	Letter or Legal

Maintaining Your Printer for Optimal Envelope Printing

Maintaining your HP Envy Inspire printer is crucial for ensuring optimal envelope printing. Here are some important steps to keep your printer running smoothly:

1. Paper Quality and Size

Use high-quality envelopes specifically designed for printing. Avoid using envelopes with wrinkles, creases, or tears.

2. Correct Envelope Alignment

Insert the envelope into the designated envelope tray of your printer. Make sure it is aligned properly to avoid smudging or misalignment.

3. Envelope Tray Size

Select the correct envelope size in the printer settings to ensure the envelope fits snugly in the printer.

4. Print Settings

Choose the appropriate print settings, including envelope type and print quality. Adjust the print speed to avoid smudging.

5. Printer Driver Updates

Regularly update your printer’s driver to ensure compatibility and optimal printing performance.

6. Toner or Ink Levels

Monitor toner or ink levels and replace cartridges when necessary. Low toner or ink can result in faded or incomplete prints.

7. Feed Roller Maintenance

Clean the feed rollers regularly to prevent paper jams and ensure smooth envelope feeding.

8. Printer Head Alignment

Perform printer head alignment if you notice misaligned or blurry prints.

9. Nozzle Cleaning

Run the nozzle cleaning utility periodically to clean clogged print nozzles and improve print quality. Clean the cartridge contacts with a damp cloth to ensure proper electrical connections.

Cleaning Interval	Method
Monthly or as needed	Automatic nozzle cleaning utility
If prints are blurry or have gaps	Manual nozzle cleaning with a damp cloth

Advanced Tips for Professional Envelope Printing

Printing envelopes on an HP Envy Inspire can be a hassle-free task, but with a few advanced tips, you can achieve professional-looking results.

Set Custom Paper Size

Configure the printer settings to match the envelope’s dimensions for precise alignment.

Adjust Print Orientation

Ensure the envelope is facing the correct way in the printer tray to prevent printing errors.

Use High-Quality Paper

Thicker paper stocks provide better stability and a more luxurious feel.

Test Print First

Print a draft envelope before the actual print run to check for any formatting or alignment issues.

Use Proper Envelope Flap Settings

Select the “Envelope Flap” option in the printer settings to activate the appropriate printing mode.

Choose the Right Ink Type

Pigment-based ink produces sharper lines and bolder colors, while dye-based ink provides vibrant hues.

Print in High Resolution

Higher resolution (e.g., 300 dpi) results in detailed and professional-grade prints.

Use a Dedicated Envelope Feeder

If available, utilize a dedicated envelope feeder accessory for more precise and efficient printing.

Consider Using a Template

Create or download a pre-designed template to ensure consistent formatting and layout.

Inspect and Handle with Care

Allow printed envelopes to dry completely before handling to prevent smudging or smearing.

Printer Model	Envelope Size
HP Envy Inspire 7200e	#10, #9, DL
HP Envy Inspire 7900e	#10, #9, C5, C6

How to Print Envelopes on HP Envy Inspire

Printing envelopes on your HP Envy Inspire printer is a simple and straightforward process. Here’s a step-by-step guide to help you get started:

Make sure your printer is turned on and connected to your computer or network.
Load envelopes into the printer’s rear tray. Make sure the envelopes are facing the correct way, with the flap facing up and the address facing you.
Open the document you want to print on the envelope. Go to the “File” menu and select “Print.”
In the “Printer” drop-down menu, select your HP Envy Inspire printer.
In the “Paper Size” drop-down menu, select “Envelope.” If you don’t see “Envelope” as an option, click on “Custom” and enter the dimensions of your envelope.
Click on the “Print” button to start printing.